If your passport is damaged, it is the responsibility of the holder (owner) of passport to inform the concerned authorities immediately and to obtain a new passport. Never use a damaged passport for travel.
Documents required for application of new passport in lieu of expired passport:
1) Passport Applications: FORM K (IM35)
How to submit your application:
How to apply for a new passport in lieu of a damaged Sri Lankan passport
Applicants must come to the Mission personally to hand over the passport application. Applications for new passport in lieu of lost/damaged passport cannot be submitted by post. Carefully read and follow the instructions on this page.
1.) Obtain an application form from the Embassy in Berlin or the Consulate General in Frankfurt
By Post: Please send a request letter with self-addressed stamped envelope to the Mission in Germany. Stamp value of € 3.95 and envelope size 23 cm x 10 cm (9 x 4 inches). Please state your purpose of application, name, address and phone number in the request letter.
Internet: Application forms in English, and instructions in Sinhala, Tamil and English are available in the Download Section of this website.
2.) Instructions of filling the application forms
(a) Form K, duly completed according to following:
- Applicants are advised to carefully read the given instructions before completing the form.
- Present postal address and telephone number in Germany at cage 5 on Page 1
- Verification photograph and applicant’s signature could be attested by an officer at the Mission when handing in the application personally.
- Place applicant's signature on two(2) cages provided on Page 2. You can sign in the presence of the officer at the Mission. Please note that your writing should not touch the borders of the cage.
- Place applicant's signature at bottom on Page 2.
(b) Photo of applicant
- One application needs 3 identical photos.
- Please read the instructions given on the form.
- Photo size for main applicant is 3.5 cm x 4.5 cm without the white border
- One of the photographs should be pasted on Page 1. And 2 photos should be pasted on Page 2- Photographs should be 'direct face' and both ears must be visible
- Please do not write or mark anything on the photographs
- Photographs should have been taken within the last three (3) months. Photographs taken more than three months ago will not be accepted
(c) To endorse the child/children in above passport submit Form C
- Submit Form C duly completed with Form K (above)
- This Form C is applicable for deletion of names of children as well
- You need three (3) colour photographs of each child who is to be included in passport
- Photo size 2.5 cm x 3 cm without the white border
- Write the names of child/children on the reverse side of all three photos
- The photos should be submitted with the application
- Verification photograph and applicant's signature should be attested according to the given instructions
3) List of Supporting Documents Required for Damaged Passports
I. Copy of the lost passport and previous passports (if applicable.)
II. Original Birth Certificate of applicant with a photocopy
III. The National Identity Card or Driving Licence of Sri Lanka with a photocopy
IV. An affidavit signed by certified Notary explaining the circumstances as to how the passport was damaged. The letter should mention how, when and where the passport came to be altered/tampered with or defaced. The signature of the Notary in the affidavit should be certified.
V. If the above affidavit is in German or in any other foreign language – you should submit English translation of the affidavit done by a sworn translator
VI. Original identification documents and visa documents which you possess now. Please submit all visa cards, visa letters and temporary personal/travel documents issued by authorities in Germany or other countries A letter from the German Ausländeramt to confirm that you have not surrendered your passport to the Ausländeramt and/or that you have not applied for a German travel document and you are eligible to legal residency in Germany (visa).
VII. A letter from the German Ausländeramt to confirm that you are eligible to legal residency in Germany (visa). The letter must state your current visa status, whether you have surrendered your passport to the Ausländeramt and/or that you have not applied for a German travel document
VIII. Self-addressed stamped envelope (Stamp value of € 3.95 and envelope size 23 cm x 10 cm or 9 x 4 inches). If applicant needs an acknowledgement of the application, another SAE affixed to the value of €0.70.
IX. Application fees in cash to be paid at the counter. Application fee without copy of damaged passport: Euro 335. Application fee if the data/photo page of damaged passport is intact: Euro 110.00
4.) Fees and Payment
Bank details: >>>>
To facilitate efficient processing of all applications, we kindly request you to cooperate with the Mission and submit all required details and documents at the time of application.Incomplete documents may result in the application being delayed or declined.